The best PEO service providers
PEO stands for "Professional Employers' Organization".
This is a service that takes care of the day-to-day tasks of the company, especially human resources. Payroll management, benefits, and paperwork are easily handled through the PEO. How? You will no longer be required to carry out these tasks yourself.
You will also save a lot of time and money. All you have to do is rent a PEO service. If you already have one, but want to change provider, this article is for you! I have gathered the main PEO companies here.
How to choose your PEO service
It is true that choosing a PEO is difficult. There are so many that you may risk getting lost. To help you choose, take the time to carefully consider these criteria:
your location
the number of your employees
the features you want to benefit from
Other benefits of using a PEO
Perhaps you are not yet convinced of the use of a PEO? It is surely because you do not yet know all the advantages it offers:
It makes your business more efficient. According to statistics, Companies are 68% more likely to succeed when they use a PEO.
Your employees will benefit from a better advantage.
They will be happier, and as a result, you can expect one toobetter productivity.
You will save money on your insurance.
You will have at your disposalAll HR software in one solution.
PEO services are customized; you can take advantage of themat any time..
You will be able to say goodbye to itstationeryIt is now up to the PEO to appeal.
The recruitment steps no longer pose a problem for you: from the interview to the training, including the hiring..
You automatically comply with current laws. Indeed, these laws are constantly changing. As a business owner, you don't have time to take care of them, to stay informed. Fortunately, the PEO is there to advise you.
The minimum PEO services
In general, what exactly should PEO services accomplish?
They perform a variety of missions and adapt their service to your needs. However, you should know that the minimum they do is:
Payroll -Your employees will be paid on time; that's the foundation!
The benefits - This includes providing health benefits, including vision care, life insurance, dental insurance, disability insurance (long and short term), 401k plans, accident insurance coverage, and much more. A good PEO will allow you to offer your employees numerous options.
HR Outsourcing - The oldest PEOs typically have a more experienced team that can truly assist you with human resources-related issues, allowing you to reduce the amount of time your staff spends dealing with arising problems.
Administrative support - The processing of all mail from each state and governing body is one of the main advantages of a PEO.
Accredited by ESAC and IRS. The OPEs that have these two accreditations are generally considered to be more qualified and more efficient.
A dedicated account managerOnly one contact point should be able to provide personalized assistance to your company and employees.
Social assistance professionals accredited to provide assistanceYour employees will have access to certified professionals in social benefits to ensure they choose the right set of social benefits.
Online registration - If your PEO does not offer this, it means more paperwork for you, which is not fun.
Workplace accident insurance Every PEO should be able to provide you with workers' compensation insurance.
Compliance and regulatory assistanceYour PEO should manage and inform you of all legislative changes related to OSHA, ADA, EPA, ADEA, etc. and help you easily navigate through these changes.
Security training programsA good PEO should be able to provide a variety of training programs and security audits to your company, both online and on-site at your business (or in the field), as needed.
There are countless PEO services available in the market today. Some PEO services are specific to an industry, while others are intended for businesses of a certain size.
Finding the best PEO provider for your business can be difficult if you don't have any guidance. I have narrowed down and reviewed the top seven PEO service providers below.
I will present to you the characteristics, advantages, costs, and disadvantages of each of them.
Why there is no one-size-fits-all for all PEOs
Unlike other B2B solutions where it is a commodity and where most services are quite similar, this is not the case for PEOs. The factor that makes the biggest difference is insurance. For example, there is a large PEO in Utah that has a 50% market share but only operates in Utah due to its health insurance scheme; it is not competitive as a PEO outside of Utah. This is why many PEOs remain regional and do not become national, and even national PEOs are stronger in some states than in others.
The second factor that explains why there is no one-size-fits-all PEO is your industry. For example, if you are a recruitment company, there are specialized PEOs that only deal with recruitment. If you were a technology company, you would not want to use a recruitment PEO because you would be paying three times more for your benefits and there could be a significant gap in knowledge.
PEO Errors to Avoid
Below is a list of negotiation points and things to avoid when choosing a PEO.
Make sure that the benefits offered by the PEO are in line with where your employees are based.
Choose a PEO that is equipped to meet the needs of your business, meaning if you are a large company, hire a PEO that has the necessary resources to handle what you are dealing with.
Keep an eye on fees and hidden costs. The best PEOs use fixed administrative fees per employee compared to a percentage of payroll. In the long run, it is more cost-effective to choose a PEO that uses this model.
Avoid applying a short-term mentality. Companies typically stay with a PEO for an average of 6 years, so it is important to take the time to analyze multiple quotes and find the right long-term solution
Answer our survey below to find out which is the best PEO match for you:
Frequently Asked Questions about PEO
How much does a PEO cost? The cost of PEO ranges between 1,000 and 1,800 dollars per employee per year, depending on the size of your company - companies with more than 100 employees are at the lower end of the range and small businesses are at the higher end of the range.
Don't forget that using a PEO significantly reduces your insurance costs, which sometimes allows you to make savings, even if you pay more per employee than what your payroll service charges you.
Are there any installation fees?Most PEOs charge between $1,000 and $10,000 in setup fees.
Can I start right away?If you sign a contract today, you can be onboarded within 1 to 3 weeks depending on the size of the company
As a business owner, can I also benefit from advantages for my family and myself?100%, you will have access to all the plans and benefits offered to all members of your organization.
Is the PEO the owner of my employees?When you enter into a co-employment relationship with the PEO, you will operate under a common EIN. This only affects tax filings. The PEO does not "own" your employees and you are free to conduct business as if you were not using the PEO.
What are the best advantages for a start-up?The best benefits for your business lie in streamlining health insurance, as what you can offer heavily depends on what is available in the state where you operate.
For example, the largest health insurance providers in New York are United Health Care, Blue Cross, Oxford, and Aetna, so these are the options available to you for employees living in New York. However, if you have employees in other states, they may have different choices.
Navigating through and ensuring that you are spending your money as wisely as possible can be a real headache. A good PEO will help you understand all of this and choose the plan(s) that suit you, allowing you to focus on other tasks that will contribute more to the growth of your business.
List of PEO service providers
There are countless PEO services available in the market today. Some PEO services are specific to an industry, while others are intended for businesses of a certain size.
Finding the best PEO provider for your company can be challenging if you don't have any guidance.
To help you, I have selected and reviewed the seven best PEO service providers. Below you will find information about them. I will present their features, benefits, costs, as well as disadvantages.
Complete PEO solutions
Web dashboard and mobile application
A top-notch customer service
Get a free quote
ADP is a leader in the field of technology. Since 2011, it has been providing human resources software to companies of all sizes and types.
But in addition to their robust technology, ADP TotalSource is a full-service PEO solution.
ADP is another top option for small and medium-sized business owners. Whether you have 1 to 49 employees, 50 to 999 employees, or over 1,000 members on your team, ADP has a plan for you.
ADP TotalSource is used for human resources, talent management, payroll, benefits, and risk assessment.
As a small business owner, you can use ADP to provide your employees with professional quality medical, dental, and vision care. Additionally, ADP also offers 401(k) plans.
The technology used by ADP is the biggest feature of this PEO provider. Everything, from human resources to payroll, including benefits and recruitment, is accessible and managed through an easy-to-use mobile application or web dashboard.
But the best feature of the ADP is undoubtedly the customer service.
Naturally, your employees will have questions. Whether it's about their salary, benefits, or any other topic related to human resources. Instead of bothering you with these questions, your staff can simply contact an ADP representative directly.
The competent and friendly staff at ADP will guide your employees in the right direction to answer their questions or help them choose a plan that meets their needs.
I like ADP because they also have specific solutions for businesses in the following categories:
Restaurant and hospitality
Manufacturing
Health care
Construction
Government and education
Non-profit organization
Professional and technical services
Financial Services
ADP provides PEO services and technologies in over 140 countries worldwide.
The only potential drawback of using ADP TotalSource is the size of the company. Given the size of ADP, it is possible that your small business may feel lost in the crowd.
Insperity
A complete HR solution
Personalized pricing
Excellent customer service
Get a free quote
Nsperity has been around for over 30 years. They provide comprehensive HR solutions to small businesses as well as companies with up to 5,000 employees.
In 1997, the company went public. It has a long list of awards, accreditations, achievements, and glowing reviews from its customers.
The comprehensive HR solution from Insperity includes:
Employee benefits
HR Administration
Payroll
Risk management
Compliance
Talent Management
Technical Services
For those of you who do not need a complete solution, you can also use Insperity for individual services.
Although Insperity caters to the needs of businesses with 150 to 5000 employees, I recommend its services to owners of small and medium-sized businesses with less than 150 employees.
With Insperity, you will have access to iOS and Android mobile applications to monitor and manage your business on the go. This is a great option for those of you who like to take advantage of the latest technologies to streamline their processes.
For those of you who prefer to work with large organizations, Insperity is definitely a top choice to consider. They generated $3.8 billion in revenue in 2018.
Although the company is large, it still offers excellent customer service and knows how to work with small business owners.
Another major feature of Insperity is its flexibility. Unlike other PEO providers in the market, Insperity will not lock you into a long-term contract. You can cancel it at any time, as long as you give a 30-day notice.
Insperity does not display the prices of its services online. You will need to contact their customer service sales team to obtain a personalized quote.
A potential downside of using Insperity for PEO services is that their health plan options are limited. Unlike other providers, Insperity only offers health plans from a single health insurance provider. So if your company wants to offer your employees multiple healthcare options, you should look elsewhere on our list. But this is generally not a problem for small business owners.
Paychex
Full service or individual plans
Pricing based on the number of employees
Dedicated support for human resources managers
Get a free quote
More than 670,000 businesses trust Paychex. While the company is best known for its online payroll services, it also provides comprehensive PEO services.
One of the greatest features of Paychex is the way they provide PEO services. Your company will benefit from the services of a specialized human resources professional. In some cases, this human resources manager may even be on site, at your premises.
By working directly with your employees, Paychex takes human resource outsourcing to the next level. As Paychex works closely with your company, it is easier for them to assess workplace risks and address key areas of responsibility.
Here are some of the key benefits and features of using Paychex as a PEO provider:
Insurance plans
Involvement
Employee Benefits Accounts (HSA, FSA, HRA)
Plans 401(k)
Payroll administration
Unemployment insurance
Like other PEO providers, Paychex also offers individual services if you do not need a full service plan. You can search for solutions by task, company size, or role. Paychex even offers outsourced office management services.
From hiring and onboarding paperless to issuing payroll, Paychex does it all.
The only negative thing I can find about Paychex is that the interface is a bit outdated and not as user-friendly as options like ADP TotalSource.
The price of Paychex PEO services is based on the number of employees you haveGet a free quote and learn more.
Justworks
Basic plans and more
Easy to scale as your business grows
Customer assistance 24 hours a day, 7 days a week
Get a free quote
Justworks is a full-service PEO provider that offers payroll, human resources, compliance, and benefits services all under one roof.
The company was launched in 2012 but quickly grew in size and popularity in recent years. It went from 40 employees in 2015 to 300 in 2018. Today, Justworks has over 600 employees and maintains relationships with major companies such as United Healthcare, Kaiser Permanente, and ClassPass.
In addition to employee benefits such as health insurance, vision insurance, and dental insurance, Justworks also provides a wide range of compliance services. They handle W-2 and 1099 forms, unemployment insurance, and workers' compensation.
Justworks has an automated payroll system for direct deposit, payment of suppliers and contractors, and integration with your enterprise accounting software like Quickbooks and Xero.
Another advantage of Justworks is that it can meet the needs of businesses of all sizes. Therefore, if you start working with them now, they can grow with you as your business expands.
Here is an overview of their plans and pricing based on the size of the company:
Basic - Payroll, HR tools, benefits and compliance
Less than 25 employees - $49 per month per employee
25-99 - $44 per month per employee
100-174 - $39 per month per employee
175+ - Custom pricing
Plus - Access to medical, dental, and vision care
Less than 25 employees - $99 per month per employee
25-99 - $89 per month per employee
100-174 - $79 per month per employee
175+ - Custom Pricing
You can save 15% on all plans when you subscribe to an annual contract.
I really like Justworks because they give you so many possibilities. You are not required to take health insurance, but it is available if you wish. If you are just starting to work with PEO service providers, you can always start with the basic plan and upgrade to the Plus plan when you are ready.
Justworks offers a 24/7 customer support service. The company is modern and continues to grow at a rapid pace, so I expect it to continue providing excellent service in the future.
The only real downside of Justworks is its lack of experience. Other PEO service providers have been in operation for decades.
Visit JustWorks to learn more.
Oasis Outsourcing
Property of Paychex
An excellent service for startups
90-day money-back guarantee
Compare quotes
Oasis Outsourcing was founded in 1996. The company was recently acquired by Paychex in 2018, although Oasis still operates under its own name.
The PEO services provided by Oasis Outsourcing include:
Human resources
Employee Benefits
Risk management
Payroll
Technological solutions
Oasis can help your small business get good deals in the healthcare field by combining your plan with those of other clients. They will also help you set up retirement plans for your employees.
Like other providers on our list, Oasis has industry-specific solutions.
Bank
Architecture
Hotels
Education
Restaurants
Retail
Private equity
Legal
Property management
Financial services
I recommend Oasis to young businesses because they are versatile, but smaller than others. Oasis can give startups the special attention they need, even with a handful of employees.
While some PEO providers offer month-to-month commitments, Oasis requires you to sign a one-year contract. So for those of you who don't want to be locked in, this may not be the best option for you.
That being said, Oasis offers a 90-day money-back guarantee. So you will have time to change your mind if you are not satisfied in the first few months.
TriNet
In operation for over 30 years
Great attention to detail
Niche-specific solutions
Compare quotes
TriNet is one of the oldest and most experienced PEO service providers in the industry. Since its launch in 1988, the company has been serving businesses for over 30 years.
Currently, they work with over 16,000 clients and around 332,000 employees.
The PEO services provided by TriNet are similar to some other services in the industry. They offer niche-specific solutions
Human Resources Consulting
Service options
Payroll
Risk mitigation
Technology
TriNet stands out as one of the top PEO providers for its service and attention to detail. Their team is available to assist your employees.
Whether during the hiring process, at onboarding, or simply for daily questions about their benefits or employee status, TriNet is here to address all of these needs.
TriNet does not try to appeal to large organizations. In fact, the services are segmented based on the size of employees in these three categories:
5-19 employees
20-99 employees
More than 100 employees
I recommend TriNet to those of you who are at the bottom of this scale. A company with 500 or 1,000 employees or more should look elsewhere.
TriNet offers a wide range of health benefits options to employees through insurance companies such as United Healthcare, Kaiser Permanente, Aflac, Aetna, and MetLife.
TriNet also has partnerships with major brands to offer discounts to small businesses and employees in the market. Some of these brands include Verizon, AT&T, Hyatt, and Avis.
Infiniti HR
Choose what you need
HR, payroll, social benefits, etc.
Specialized also in recruitment
Compare quotes
While some providers require you to bundle all PEO services into one package, Infiniti HR allows you to choose the ones you need.
You only need outsourced human resources services, but not payroll? No problem. Infiniti HR can help you set it up.
In addition to the traditional PEO services we have seen so far (HR, payroll, risk management, benefits, etc.), Infiniti HR is also specialized in recruitment. This PEO provider will help you attract high-level talent to your team.
Another characteristic of Infiniti HR is the type of businesses it serves. They work with many franchise organizations such as Supercuts, Best Western, and Massage Envy.
Whether you own one or multiple franchises across the country, Infiniti HR will be a wise choice for you.
Infiniti HR has been in operation for just over ten years. They continue to expand and improve their services on what appears to be a daily basis.
The Infiniti HR mobile application should be available by the end of 2020. This technological improvement will certainly make their services more attractive.
How to find the best PEO service providers
There are 957 PEO companies in the United States! Find the one that best fits your specific needs. Enter your zip code below to get started.
Step 1 of 6
16%
What is your postal code?* (Your postal code ensures that quotes are as accurate as possible for your region).
How many employees do you currently have?
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5-9
10-19
Twenty to forty-nine
50-99
100-199
200+
What are the additional benefits (if any) that one wishes to offer through the PEO? (please select all that apply)
Select all
Collective life insurance
Group health / dental / vision insurance
Short and long term disability
401(k) Programs
Flexible spending plans
Others
What is the name of your company?* (This will only be used to provide you with your PEO price quotes)
What is your email address?* (This will only be used to provide you with your PEO price quotes)
First name*
Phone number*
Consent* I accept the conditions below.* By submitting this form, I accept the privacy policy and authorize Eliottdupuy and its partners to contact me using the information provided.
There is a lot of information to consider when evaluating a PEO service provider. Since many companies seem to offer similar services, choosing the best solution for your business can be a challenge.
I will present to you the methodology that we have used to develop this guide. You can also use these features during your search.
Price
The first thing you should look at is the price of PEO solutions. This will make it easier for you to eliminate options that may be out of your price range.
Unfortunately, not all PEO providers include prices on their website. Since many things in this industry are customized, you will need to speak to a sales representative to get a quote.
But if you are looking for a supplier with transparent prices, Justworks will be a preferred option for you.
Employee Benefits
If a PEO provider is supposed to reduce costs and make your life easier as a business owner, it should also have a positive impact on your employees.
Retirement plans, health insurance, dental care, and vision care offered by a PEO will be attractive to your staff. Not only will your employees be happy, but it will also help you recruit top talent.
Some PEO providers work with only one health insurance company, while others offer a wide range of options. So, if having various plans from different providers is important to you, make sure to find a PEO solution that can meet these needs.
Self-service for employees
The best PEO providers offer technology for employee self-service. Whether it's an application or a web portal, your staff can access crucial information about their salary, employee status, or benefits.
If self-service options are not sufficient, you want to ensure that your PEO provider will be available to answer all your employees' questions by phone, email, or live chat.
Your staff should be able to do it without having to go through you to speak to an outsourced HR representative.
Size of companies and industry
A startup with five employees and a franchise with 2,000 employees spread across 50 sites will not be in the market for the same PEO service provider. Look for providers who work with companies of similar size to yours.
In addition, some PEO providers specialize in certain industries. Ideally, you want to work with a provider who understands your industry, as much as possible.
Conclusion
What is the best PEO service provider?
The answer depends on a variety of factors. Not all businesses are looking for the same thing in a PEO solution. Some companies want a full range of PEO services, while others simply want an outsourced HR representative. Find the one that best fits your specific needs. Enter your zip code below to get started.
Step 1 of 6
16%
What is your postal code?* (Your postal code ensures that the quotes are as accurate as possible for your region).
How many employees do you currently have?
1. Welcome to our website! We offer a wide range of products and services to meet all your needs. 2. Our team of experts is dedicated to providing top-notch solutions for our clients. 3. We are committed to delivering the best results and ensuring customer satisfaction. 4. Feel free to contact us for more information or to schedule a consultation
Five to Nine
10-19
20-49
50-99
One hundred to one hundred ninety-nine
Two hundred plus
What additional benefits (if any) does one wish to offer through the PEO? (please select all that apply)
Select all
Group life insurance
Group health / dental / vision insurance
Short and long term disability
Programs 401(k)
Flexible spending plans
Others
What is the name of your company?* (This will only be used to provide you with your PEO pricing quotes)
What is your email address?* (This will only be used to provide you with your PEO price quotes)
First name*
Phone number*
Consent* I accept the following conditions.* By submitting this form, I agree to the privacy policy and authorize Eliottdupuy and its partners to contact me using the information provided.